Privacy Policy

1. What is this Notice About & Why Should You Read It?

We are committed to safeguarding the privacy of persons for whom we process personal data. In this privacy notice we explain how we will treat personal data processed by us, in accordance with data protection legislation.

This Privacy Notice applies to the Book Me At solely.

2. What Types of Personal Data Do We Process and What are the Purposes of the Processing?

We receive personal information (“data”) from organisations who sign up to Book Me At. We also receive personal information (“data”) from the customers of our organisations who use Book Me At.

We are the data controller for “data” provided by organisations who use Book Me At (our “customer”).

We are the data processor for “data” provided by customers of organisations who use Book Me At (“visitors”).

We process the following types and categories of personal data:

From time to time we may process special category data about people. We will only process special category personal data when allowed to do so by law, including where you have given us consent to do so, where it is necessary in order to enable us to carry out our obligations and specific rights in the field of employment, social security and social protection law, in order to protect a person’s vital interests, or if the data has already manifestly been made public by you. We may also process this type of data to establish, exercise or defend a legal claim. There are certain other exceptions which exist in law, and we reserve the right to rely on these exceptions, if and when required, but do not envisage such processing of special category personal data taking place within our organisation.

We will only process personal data which is adequate, relevant and limited to what is necessary for the processing purposes.

3. Where Do We Obtain Your Personal Data From?

3.1 Data Which We Collect From You Directly

The majority of the personal data which we process is obtained from the customer themselves.

3.2 Data Which We May Obtain From Others

We routinely receive or process personal data about you from organisations who have signed up to Book Me At. We process such personal data in accordance with the law.

Please note that if you are disclosing personal data regarding another person to us, you must first obtain that person’s consent for both the disclosure and the processing by us of that personal data, unless another lawful basis exists for such a disclosure, such as a legal obligation. You are responsible for ensuring that you are authorised to disclose any such data to us.

4. What Lawful Bases Do We Have For Processing Your Personal Data?

We process your personal data on a number of lawful bases, but primarily based on our legitimate interests, namely the provision of Book Me At, which is a universal booking system for organisations.

We reserve the right to process personal data additionally on the following lawful bases:

5. What Rights Do You Have?

You have certain rights under data protection legislation, which you can generally exercise in respect of the data which we process about you by contacting us.

6. Who Do We Share Your Personal Data With and Why?

We may disclose your personal data to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary, and in accordance with data protection legislation.

We may also disclose your personal data:

If we wish or need to share your special category personal data with another organisation, we will only do so if we have either obtained your consent or we are required or allowed to do so by law.

7. Transferring Your Data Outside of the European Economic Area/The UK

Where we need to transfer and/or share personal data to countries and/or organisations outside of the European Economic Area, we only do so in accordance with the General Data Protection Regulation (‘GDPR’).

In the event of a no-deal Brexit, we will only transfer and/or share personal data to countries and/or organisations outside of the United Kingdom where authorised to do so by law.

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